The Call Volume Problem in Real Estate
!Transaction coordination is all phone calls
Each deal involves 40-60 phone calls: lenders, inspectors, appraisers, title companies, insurance agents, contractors, and the other agent. Most require follow-up.
!You’re making calls from parking lots between showings
The 15 minutes between a 2 PM showing and a 2:30 PM open house is when you’re trying to reach the title company about a lien issue. It’s chaotic and error-prone.
!Utility transfers eat hours at closing
Coordinating water, electric, gas, internet, and trash service transfers for your buyers means five separate phone calls to five different providers, each with their own hold times.
!Vendor scheduling conflicts kill deals
The inspector is only available Thursday, the appraiser can’t come until next week, and the buyer’s contingency period ends Friday. Coordinating everyone’s availability by phone is a juggling act.
!Personal admin gets permanently deferred
When you’re closing three deals simultaneously, your own doctor appointments, car maintenance, and insurance renewals slide for months.
How KallyAI Streamlines Real Estate Admin
Coordinate with title and escrow companies
KallyAI calls to check on document status, request payoff statements, confirm closing dates, and follow up on title searches so you’re not chasing updates between showings.
~30 creditsSchedule inspections and appraisals
Find available home inspectors, schedule radon tests, coordinate appraiser access — KallyAI handles the back-and-forth to lock in dates that work for all parties.
~25 creditsFollow up with lenders
Check on loan approval status, request updated pre-approval letters, and follow up on underwriting conditions without spending your driving time on hold.
~30 creditsHandle utility transfers for buyers
Set up or transfer water, electric, gas, and internet services for your buyers at closing. Five calls handled while you’re at a listing appointment.
~20 credits eachGet repair and contractor quotes
After an inspection report comes back, KallyAI calls contractors to get repair estimates, helping your negotiation with actual numbers.
~25 creditsA Day in the Life: Carlos, Residential Real Estate Agent
Carlos has two closings this week, a new listing going live tomorrow, and four showings today. Between the 10 AM and 11:30 AM showings, he needs to call the title company about a clouded title issue on the Henderson closing, schedule a home inspection for his new buyer’s contingency (which expires in 7 days), and follow up with the lender on the Martinez file because underwriting requested additional documentation three days ago and he hasn’t heard back.
Normally, Carlos would attempt these from his car, reach one voicemail and two hold queues, leave messages, and spend the rest of the day playing phone tag. Instead, he queues all three in KallyAI while walking to his car after the first showing. By the time he’s done with his 2 PM listing presentation, KallyAI has confirmed the title issue is a released lien (just needs a clearance letter, which the title company is sending by EOD), scheduled the home inspection for Thursday at 9 AM, and obtained an update from the lender that the additional docs were received and the file is back in underwriting with an expected clear-to-close by Monday.
Carlos updates his clients with confident, specific information. His deals stay on track. And he spent his between-showings time reviewing the listing presentation instead of sitting in his car on hold.
ROI for Real Estate Agents
Each real estate transaction involves dozens of coordination calls. KallyAI handles the routine ones.
Time freed from phone admin translates directly into more client-facing activity and potential commissions.
Faster follow-ups with lenders, inspectors, and title companies keep transactions moving on schedule.
One additional closing per quarter from reclaimed selling time pays for decades of KallyAI.
Next Best Step for This AI Executive Assistant Workflow
Validate fit, run the math, then launch your first task in the app.
Ready to Stop Making Phone Calls?
KallyAI handles the calls real estate agents dread most. Try it for $1 with 100 credits and a money-back guarantee.
Try KallyAI for $1Frequently Asked Questions
Can KallyAI call title companies and lenders on my behalf?
Yes. Provide the contact info and file/loan number, and KallyAI will call to check status, request documents, or get updates. You receive a detailed summary of every call.
How does KallyAI handle calls requiring real estate terminology?
KallyAI understands real estate concepts like contingency periods, title searches, escrow, and underwriting conditions. It communicates professionally with industry contacts.
Can I use KallyAI for multiple simultaneous transactions?
Absolutely. There’s no limit to the number of concurrent call requests. Queue calls for all your active deals at once.
Will KallyAI coordinate between multiple parties?
KallyAI handles individual calls and reports back. You make the coordination decisions based on the information gathered. It won’t independently schedule parties together without your approval.
Can KallyAI help with lead follow-up calls?
KallyAI is designed for administrative and transactional calls, not sales or relationship calls. It excels at the operational calls that support your deals, not the client-facing ones.
How quickly can KallyAI complete multiple calls?
KallyAI processes calls concurrently. Five utility transfer calls can all be in progress simultaneously, often completing within the same business day.