The Call Volume Problem in Property Management
!Maintenance coordination is constant
Every tenant request requires calling a vendor, getting availability, scheduling access, and following up. Across a portfolio of properties, this generates dozens of calls daily.
!Vendor management across multiple properties
Different plumbers, electricians, and HVAC techs for different properties. Getting competitive quotes means calling 3-4 vendors per issue, per property.
!Utility setup and transfers at turnover
Every time a tenant moves in or out, water, electric, gas, and trash accounts need to be transferred or set up. Five utility calls per unit per turnover.
!Insurance claims for multiple properties
Water damage at one property, a liability claim at another, annual renewals for all of them. Insurance calls are long, complex, and multiply across your portfolio.
!HOA and municipal coordination
HOA boards, city code enforcement, permit offices, and building departments all require phone calls that can’t be handled online.
How KallyAI Scales Your Property Management
Coordinate vendor scheduling
Call plumbers, electricians, HVAC techs, and handymen to schedule repairs, get availability, and confirm access arrangements across your portfolio.
~20 credits eachGet competitive vendor quotes
Need three quotes for a roof repair? KallyAI calls three contractors, describes the scope, and gathers pricing for your comparison.
~25 credits eachHandle utility transfers at turnover
Set up or transfer all utility accounts for move-ins and move-outs. Five calls per unit handled concurrently.
~20 credits eachManage insurance across the portfolio
File claims, check on claim status, handle renewals, and get quotes for new coverage as your portfolio grows.
~35 creditsCoordinate with HOAs and municipalities
Call HOA management companies about violations, permits offices about approvals, and code enforcement about compliance issues.
~25 creditsA Day in the Life: Tony, Property Manager of 45 Units
Tony manages 45 residential units across six buildings. Today’s maintenance queue: a broken garbage disposal at 122 Oak St Unit 3, a hot water heater issue at 45 Elm Ave Unit 7 (urgent — tenant has no hot water), and a pest control follow-up at the entire 8-unit building on Maple Dr. He also has two move-outs this week requiring utility disconnection for departing tenants and setup for incoming ones.
Before KallyAI, Tony would spend his morning on the phone: calling two plumbers for the garbage disposal (his regular guy isn’t answering), three hot water heater companies for availability (urgent jobs get priority pricing, and he needs quotes), the pest control company for a re-treatment schedule, and ten utility companies for the two unit turnovers. That’s roughly 15-18 phone calls before lunch, leaving him no time for property inspections, tenant relations, or marketing vacant units.
With KallyAI, Tony batches all 18 calls before leaving his house. By the time he’s finished his first property inspection at 11 AM, KallyAI has confirmed: a plumber can do the garbage disposal tomorrow at 2 PM ($175), an emergency hot water heater replacement is scheduled for today at 3 PM (best quote was $1,200 vs. $1,800 from the second vendor), pest control is scheduled for Maple Dr on Monday at 8 AM, and all ten utility accounts are in process with confirmation numbers for each. Tony’s afternoon is free for the property inspection, a showing for a vacant unit, and reviewing next month’s lease renewals.
ROI for Property Managers
Property managers with 20+ units report spending 20+ hours weekly on phone coordination. KallyAI handles the majority.
The phone admin capacity freed by KallyAI lets you manage more units without hiring additional staff.
Getting competitive quotes for every job (which time constraints previously prevented) consistently saves on vendor costs.
Maintenance requests get vendor coordination within hours instead of days, improving tenant satisfaction and retention.
Next Best Step for This AI Executive Assistant Workflow
Validate fit, run the math, then launch your first task in the app.
Ready to Stop Making Phone Calls?
KallyAI handles the calls property managers dread most. Try it for $1 with 100 credits and a money-back guarantee.
Try KallyAI for $1Frequently Asked Questions
Can KallyAI handle high call volumes?
Yes. There’s no limit on concurrent requests. Queue 20 vendor calls and 10 utility calls in one batch — KallyAI processes them concurrently.
Which plan is best for property managers?
Most property managers need the Power plan (1,500 credits) or Business plan (4,500 credits) depending on portfolio size. The Business plan also supports multiple team members.
Can KallyAI get competitive quotes from multiple vendors?
Yes. Describe the job scope and list the vendors to call. KallyAI gathers quotes from each and presents them for comparison.
How does KallyAI handle emergency maintenance?
Submit urgent requests with priority notes. KallyAI calls vendors immediately and reports results as soon as each call completes.
Can my maintenance team also use the account?
The Business plan supports multiple users. Your maintenance coordinator, leasing agent, and you can all submit requests independently.
Does KallyAI work with property management software?
KallyAI currently operates through its web and mobile interface. Integration with property management platforms is on our roadmap.