Vendor Research Is Exhausting and Repetitive
Whether you are planning a wedding, renovating a kitchen, or finding a new IT provider for your business, vendor research means calling five to ten companies and repeating the same questions over and over. What are your rates? Are you available on this date? Do you offer this specific service?
Each call takes 10 to 20 minutes, and most vendors will try to keep you on the phone longer for a sales pitch. Multiply that across eight vendors and you have burned an entire afternoon — just gathering information you still need to compare.
For freelancers and small business owners, the cost is even steeper. Every hour spent on the phone is an hour not spent on billable work. The vendor research bottleneck is one of the most common reasons small businesses settle for the first option they find instead of the best one.
How KallyAI Handles Vendor Research
Define Your Needs
Tell KallyAI what service you need, your budget range, timeline, and the specific questions you want answered — like pricing, availability, warranties, or certifications.
Provide Vendor List or Let KallyAI Find Them
Give KallyAI a list of vendors to call, or describe what you are looking for and it will research options to contact.
KallyAI Calls Each Vendor
KallyAI contacts each vendor, asks your questions, takes notes on pricing and terms, and handles the inevitable sales pitches politely but efficiently.
Receive a Comparison Summary
You get a structured comparison of all vendor responses — pricing, availability, key differentiators, and any red flags — so you can make an informed decision quickly.
Real Example: Getting Moving Quotes
"Call these 4 moving companies and get a quote for a 2-bedroom apartment move from Brooklyn to Jersey City on March 15th. Ask about insurance, packing services, and cancellation policy."
- Call each of the 4 moving companies
- Describe the move details (2BR, Brooklyn to Jersey City, March 15)
- Ask about base pricing, insurance options, and packing add-ons
- Ask about cancellation and rescheduling policies
- Compile responses into a comparison
Received quotes ranging from $850 to $1,400. Two companies include basic insurance, one offers free packing supplies, and one has a 72-hour free cancellation policy. Full comparison delivered in under 2 hours.
Vendor Research: Manual vs. KallyAI
- Search for vendors online
- Call each vendor during business hours
- Repeat the same questions 5-10 times
- Take notes during each call
- Handle sales pitches and upsells
- Manually compare notes afterward
- Call back with follow-up questions
- Repeating yourself on every single call
- Vendors who talk for 30 minutes without giving a price
- Forgetting to ask a question and having to call back
- Comparing messy handwritten notes
- Describe your needs and questions once
- Provide or approve a vendor list
- KallyAI calls all vendors in parallel
- Review the structured comparison report
- Ask once, KallyAI repeats for you
- Consistent questions across all vendors
- Structured comparison instead of messy notes
- Calls happen while you work on other things
Frequently Asked Questions
How many vendors can KallyAI call for one research project?
There is no hard limit. Most people start with 4-8 vendors for a good comparison. Each call uses credits independently, so you control how broad your research goes.
Can KallyAI negotiate pricing with vendors?
KallyAI can mention competing quotes and ask if the vendor can match or beat a price. While it is not a hardball negotiator, it effectively gathers pricing information and signals that you are comparing options, which often prompts vendors to offer their best rate.
What if a vendor wants to schedule a site visit or follow-up?
KallyAI will note the vendor request and include it in the summary. You can then decide which vendors to invite for in-person visits or follow-up conversations.
Does KallyAI call vendors simultaneously?
KallyAI processes calls sequentially but works through the list efficiently. For a 4-vendor research project, you can typically expect results within 1-3 hours depending on hold times and vendor availability.