Venue Shopping Is Phone-Intensive by Nature
Event venues are one of the few industries where phone calls remain essential. Most venues require a conversation to discuss your specific needs: date availability, capacity, catering restrictions, AV capabilities, and pricing that varies by season, day of the week, and package selection.
A typical venue search involves contacting 8 to 12 venues with the same set of questions. Each call takes 15 to 25 minutes — longer for wedding venues where sales staff give detailed pitches. That is 3 to 5 hours of phone time just to narrow down your options.
For corporate event planners, the stakes multiply. Multi-day conferences, off-site meetings, and company retreats require detailed venue discussions about room configurations, breakout spaces, AV equipment, hotel room blocks, and volume discounts. Each venue conversation is a 30-minute deep dive.
How KallyAI Books Event Venues
Describe Your Event
Tell KallyAI the event type, expected guest count, date, budget range, and must-have features (outdoor space, catering, AV, parking).
Provide Your Venue List
Give KallyAI the venues to contact, or describe your needs and location preferences.
KallyAI Calls Each Venue
KallyAI discusses availability, pricing, capacity, included amenities, catering options, and any restrictions with each venue.
Delivers a Venue Comparison
You receive a structured comparison: pricing, availability, what is included, restrictions, and notable features for each venue.
Real Example: Birthday Party Venue
"Call these 4 event spaces and ask about hosting a 50-person birthday party on April 12. I need 4 hours, a sound system, and the ability to bring in outside catering. Budget is $2,000-$3,000. Ask about alcohol policies."
- Call each of 4 event spaces
- Ask about April 12 availability for 50 guests, 4 hours
- Ask about sound system availability
- Ask about outside catering policy
- Ask about alcohol policies and any BYOB options
- Get pricing details and compile comparison
Venue 1: $2,500, available, has sound system, outside catering OK, BYOB with corkage fee $200. Venue 2: Not available April 12. Venue 3: $1,800, available, no sound system (can rent $150), must use their caterer, full bar included. Venue 4: $2,800, available, full AV, any catering, BYOB free.
Event Venue Research: Manual vs. KallyAI
- Research venues online
- Call each one
- Answer the same questions about your event repeatedly
- Listen to sales pitches
- Take notes on pricing and policies
- Compare messy notes
- Call back favorites with follow-up questions
- Repeating event details 10 times
- Venues that are unclear on pricing
- Sales pressure during calls
- Losing track of which venue offered what
- Describe your event once
- Provide venue list
- KallyAI calls all of them
- Review structured comparison
- Consistent questions across all venues
- No sales pressure
- Side-by-side comparison
- All details captured accurately
Frequently Asked Questions
Can KallyAI book a venue or just gather information?
KallyAI can put a tentative hold on a date if the venue allows it by phone. For deposits and contracts, you would typically work directly with the venue.
Does KallyAI work for wedding venue research?
Yes, and wedding venues are one of the most time-intensive venue types to research. KallyAI can ask about packages, tasting appointments, vendor restrictions, and all the wedding-specific details.
Can KallyAI negotiate venue pricing?
KallyAI can mention your budget and ask about discounts, off-peak pricing, or customizable packages. It effectively communicates your price range and asks what is possible.
How many venues can KallyAI research at once?
No limit. Each call uses credits independently. A thorough search of 8-12 venues is common for events.